§ 16-20. Same—Award of contract.
(a)
Recommendations. With the consent of the director of the user department, the purchasing manager or the purchasing manager's designee shall recommend to the city manager that the award of contracts be made within the purview of this article.
(b)
Award to lowest responsible bidder. Contracts resulting from competitive bidding shall be awarded by the city council based on the recommendation to the lowest responsible bidder. In determining the lowest responsible bidder, in addition to price, the recommendation may consider:
(1)
The ability, capacity, and skill of the bidder to perform the contract and provide the service required.
(2)
Whether the bidder can perform the contract to provide the service or make delivery within the time specified, without delay or interference.
(3)
The character, integrity, reputation, judgment, experience, and efficiency of the bidder.
(4)
The quality, workmanship, or performance of previous contracts or services.
(5)
The previous and existing compliance by the bidder with laws and ordinances relating to the contract or services.
(6)
The sufficiency of the financial resources and ability of a bidder to perform the contract or service.
(7)
The quality, availability, and the adaptability of the supplies or contractual services to the particular use required.
(8)
The ability of the bidder to provide future maintenance and services for the use of the subject of the contract.
(9)
The number and scope of conditions attached to the bid.
(10)
Prior experience or knowledge of the bidder concerning a particular field or piece of equipment.
(11)
The safety record of the bidder.
(c)
Award to other than low bidder. When the recommendation to the city manager that the award is to be given to other than the lowest bidder, a formal and complete statement for the reasons of this recommendation for placing the order elsewhere shall be prepared by the director of the user department and filed with other papers relating to this transaction to be sent to the city manager.
(d)
Tie bids.
(1)
Local vendor. When there are tie bids, quality and service being equal, the director shall recommend to the city manager that the bid be awarded to the local bidder.
(2)
Multiple local vendors. If two (2) or more of the bidders submitting identical bids are local bidders, the director of the user department shall recommend to the city manager that the award of the contract be made to one of the tie bidders by drawing lots by the purchasing division.
(3)
Where the above sections are not in effect, the director shall recommend to the city manager that the award of the contract be made to one of the tie bidders by drawing lots by the purchasing division.
(e)
Competitive sealed proposals. Contracts resulting from competitive sealed proposals should be awarded by the city council on the division of purchasing's and user department's recommendation to the responsible offeror whose proposal is determined to be the most advantageous to the city, taking into consideration the relative importance of price, other evaluation factors specified in the request for proposals, and the relative weight to be given each factor as specified in the request for proposals. The recommendation may also consider the following:
(1)
The ability, capacity, and skill of the offeror to perform the contract and provide the service required.
(2)
Whether the offeror can perform the contract to provide the service, within the time specified, without delay or interference.
(3)
The character, integrity, reputation, judgment, experience, and efficiency of the offeror.
(4)
The quality or performance of previous contracts or services.
(5)
The previous and existing compliance by the offeror with laws and ordinances relating to the contract or services.
(6)
The sufficiency of the financial resources and ability of an offeror to perform the contract or service.
(7)
The quality, availability, and the adaptability of the supplies or contractual services to the particular use required.
(8)
The ability of the offeror to provide future maintenance and services for the use of the subject of the contract.
(9)
The number and scope of conditions attached to the proposal.
(10)
Prior experience or knowledge of the offeror concerning a particular field or piece of equipment.
(11)
The safety record of the bidder.
(Ord. No. 2009-9089, § 1, 7-9-09)