eLaws | eCases | Texas Statutes | Texas Administrative Code | Texas Courts | Counties & Cities of Texas | Code of Federal Regulations | United States Code |
 Irving
 Code of Ordinances
 Chapter 2. ADMINISTRATION
 Article V. RECORDS MANAGEMENT

  § 2-32. Additional definitions.  

Latest version.

  • For the purpose of this article, the following words and phrases shall have the meaning respectively ascribed to them in this section:

    Archives means the repository of the city which receives records designated as historically valuable for permanent storage.

    City means the City of Irving, Texas.

    City council means the city council of the City of Irving, Texas.

    Department director means the officer who by ordinance, order, or administrative policy is in charge of an office or department of the city that creates or receives records.

    Permanent record means any record of the city for which the retention period on a records control schedule is given as permanent.

    Records control schedule means a document prepared by or under the authority of the records management officer listing the records maintained by the city, their retention periods, and other records disposition information that the records management program may require.

    Records liaisons mean the persons designated pursuant to this article by department directors to serve as the records liaisons for their departments.

    Records management means the application of management techniques to the creation, use, maintenance, retention, preservation, and disposal of records for the purposes of reducing the costs and improving the efficiency of recordkeeping. The term includes the development of records control schedules, the management of filing and information retrieval systems, the protection of vital and permanent records, the economical and space-effective storage of inactive records, and the management of micrographics and electronic and other records storage systems.

    Records management officer means the person designated pursuant to this article by the city secretary to serve as the records manager and to serve as liaison to TSLAC.

    Records management plan means the plan developed pursuant to this article by the records management officer.

    Retention period means the minimum time that must pass after the creation, recording, or receipt of a record, or the fulfillment of certain actions associated with a record, before it is eligible for destruction.

    Social media means forms of electronic communication through which users create online communities to share information, including, but not limited to, Facebook, Twitter, Instagram, LinkedIn, and blogs.

    TSLAC means the Texas State Library and Archives Commission.

    Vital record means any record of the city necessary to the resumption or continuation of operations of the city in an emergency or disaster, to the recreation of the legal and financial status of the city, or to the protection and fulfillment of obligations to the people of the city.

(Ord. No. 2015-9668 , § 1, 4-2-15)