§ 2-37. Duties of records management officer.

In addition to other duties assigned in this article, the records management officer shall:

(1)

Administer the records management program and provide assistance to department directors in its implementation;

(2)

Plan, formulate, and prescribe records disposition policies, systems, standards, and procedures;

(3)

In cooperation with department directors and the information technology and the emergency management departments, identify vital records and establish a disaster plan for each city office and department to ensure maximum availability of the records in order to re-establish operations quickly and with minimum disruption and expense;

(4)

Develop procedures to ensure the permanent preservation of the historically valuable records of the city;

(5)

Establish standards for filing and storage equipment and for recordkeeping supplies;

(6)

Provide records management advice and assistance to all city departments and develop control schedules for city departments;

(7)

Monitor and adhere to the established timeline for control schedules and administrative rules issued by TSLAC to determine if the records management program and the city's records control schedules are in compliance with state regulations;

(8)

Disseminate to department directors information concerning state laws and administrative rules relating to local government records;

(9)

Monitor whether the maintenance, preservation, destruction, or other disposition of the city records is carried out in accordance with the policies and procedures of the records management program and the requirements of state law;

(10)

Maintain information on records destroyed under approved records control schedules by records management;

(11)

Report annually to the city secretary on the status of the records management program;

(12)

Bring to the attention of the city secretary noncompliance by department directors or other city personnel with the policies and procedures of the records management program or TSLAC; and

(13)

Report to the city secretary any noncompliance to the records management plan.

(Ord. No. 2015-9668 , § 1, 4-2-15)

State law reference

Duties of records management officer, V.T.C.A., Local Government Code § 203.023.