§ 8A-15. Records.

(a)

The permit holder shall maintain the records listed in subsection (b) either at the boarding home facility to which the records pertain or at a single location within the city. The permit holder shall make those records available for inspection by the director or a peace officer at reasonable times upon request for purposes of administering this chapter.

(b)

Records that must be maintained by the permit holder include, but are not limited to:

(1)

Current records of ownership of the property where the boarding home facility is located;

(2)

Records documenting any reasonable accommodation granted under section 8A-17;

(3)

Records demonstrating compliance with applicable laws and regulations;

(4)

Records documenting that each resident has been shown how to use all emergency exits and received training on the emergency evacuation plan of the boarding home facility at least two (2) times per calendar year, as required by section 8A-21;

(5)

Records documenting the initial screening of potential residents, including criminal background checks;

(6)

A copy of the written lease or agreement signed by each current resident;

(7)

A roll of current residents, including their date of arrival, assigned room, and the name, address, and telephone number of the person or entity that referred them to the facility;

(8)

A roll of former residents, including their date of departure, and the name, address, and telephone number of the person or entity in control of the residence to which they moved (if known);

(9)

A list of all state driver's license numbers for each licensed driver who owns, operates, or resides at the boarding home facility;

(10)

A list of the vehicle identification information, including make, model and year, for each vehicle belonging to any owner, operator or resident of the boarding home facility which will be parked on the lot or tract for which the boarding home facility is located in accordance with section 8A-20 or used for transporting individuals to and from the boarding home facility; and

(11)

Any other records deemed necessary by the director for the administration and enforcement of this chapter.

(c)

Except as otherwise provided, a permit holder shall maintain a record that concerns a resident for three (3) years after the resident no longer resides at the boarding home facility.

(d)

Except as otherwise provided, a permit holder shall maintain a record that does not concern a resident for three (3) years.

(Ord. No. 2015-9654 , § 1, 1-15-15)